Council Seat Descriptions

The President oversees the operation of the Regent College Student Association in keeping with its mission and stated purposes. The President leads student council meetings and chairs the executive committee. They also serve as the student representative on selected committees with staff and faculty. They are responsible for the relationship between the RCSA and Regent’s administration, including (but not limited to) the Dean of Students, the President of the College, the Board of Governors, and the Senate. Notably, the President writes a report for the Board of Governors three times throughout the year as an addendum to the Dean of Students Report.

Remuneration

• $4800* honorarium per annum (May–April)
  *The remuneration is under review at this time, with the intention to increase the amount for the incoming executives.

Commitment

• The executive term is a full calendar year, beginning May 1 through April 30 of the following year (with reduced, flexible hours in the summer)

• During term: 10-15 hours per week
  May–August: 40-50 hours total (Board meeting, ad-hoc meetings with execs, hiring, vision casting)

• It is recommended that the President be on the campus for a majority of the summer

• Must attend a minimum of 75% of the Student Council and Executive Committee Meetings, which meet at least every two weeks

• Engaged participation in the life of the College, both in curricular and co-curricular spaces

• Weekly office hours (one hour) to connect with students and listen to needs

• Represent in selected committees throughout the year (see below)

Responsibilities

• Represent the study body to the Regent College Board of Governors, Senate, Active Listening Group, Student Relations Committee, and others that you may be appointed for by the President of the College or Dean of Students

• Lead Executive Committee and Student Council meetings (prepare agenda, facilitate, delegate)

• Write three reports throughout the year for the Board of Governors as an addendum to the Dean of Students Report

• Preside over the RCSA Annual Report process. Contribute a written report along with the other executive members in the winter term

• Preside over the election process and any amendment processes

• Hire and oversee RCSA student employees with the support of VP Operations

• Collaborate on budget proposal with the Executive Committee for the incoming executive council (VP Operations would lead this activity)

• Schedule and plan for whole community events with Executive Committee and Dean of Students Office

• Maintain regular communication with Dean of Students Office and other internal staff as needed.

• Communicate with the entire association as needed in a timely, respectful, and clear manner

The Vice President Academic is responsible for any academic-related issues that pertain to the student body. The VP Academic serves as the student representative on select academic committees of the school, liaising with the Academic Dean and Senior Academic Advisor as necessary. In addition, the VP Academic presides over all Student Council meetings in the President’s absence. If the President is not able to fulfill the duties of the office, the VP Academic will act in the President’s place. Notably, the VP Academic oversees and plans the annual Academic Symposium.

Remuneration

• $3600* honorarium per annum (May–April)
  *The remuneration is under review at this time, with the intention to increase the amount for the incoming executives.

Commitment

• The executive term is a full calendar year, beginning May 1 through April 30 of the following year (with reduced, flexible hours in the summer)

• During term: 5–10 hours per week
  May–August: 20–30 hours total

• Available for meetings over the summer at the request of the President

• Must attend a minimum of 75% of the Student Council and Executive Committee Meetings, which meet at least every two weeks

• Engaged participation in the life of the College, both in curricular and co-curricular spaces

• Weekly office hours (one hour) to connect with students and listen to needs

• Represent in selected committees throughout the year (see below)

Responsibilities

• Represent the student body to the Academic Policy and Standards Committee and Course Syllabus Committee

• Oversee the annual Academic Symposium including the collection, review, and selection of submissions, and liaise with presenters and event volunteers

• Collaborate on budget proposal with the Executive Committee for the incoming executive council (VP Operations would lead this activity)

• Contribute a written report for the annual RCSA Report along with the other executive members in the winter term

• Maintain communication with the Academic Dean and the Senior Academic Administrator as needed (to address academic concerns of students)
  

The Vice President Operations is responsible for overseeing and managing the council’s financial activities and the annual budget. The annual budget is determined with the consultation of the executive council and must be approved by the Dean of Students. The VP Operations also works with the executive members to support the operations required for council-related services, initiatives, and events. Notably, the VP Operations generates an annual financial report in the spring term to include in the annual executives report to the association.

Remuneration

• $3600* honorarium per annum (May–April)
  *The remuneration is under review at this time, with the intention to increase the amount for the incoming executives.

Commitment

• The executive term is a full calendar year, beginning May 1 through April 30 of the following year (with reduced, flexible hours in the summer)

• During term: 8–10 hours per week
  May–August: 30–40 hours total

• Available for meetings over the summer at the request of the President

• Must attend a minimum of 75% of the Student Council and Executive Committee Meetings, which meet at least every two weeks

• Engaged participation in the life of the College, both in curricular and co-curricular spaces

• Weekly office hours (one hour) to connect with students and listen to needs

• Represent in selected committees throughout the year (see below)
  

Responsibilities

• Represent the student body to the Financial Aid Committee (other committee appointments may occur)

• Oversee budget planning process. Propose budget for incoming executive committee in collaboration with current executive members. Before the first council meeting in the fall, the budget must be approved by the Dean of Students (DoS)

• Primary contact for RCSA banking, managing transfer of ownership between outgoing/incoming executive committee

• Authorize and issue reimbursements and track budget on a regular basis

• Partner with executive members to plan for council events and initiatives

• Manage student initiative submissions, bring to executive committee for review
  

• Maintain and improve operations to manage locker rentals, ticket sales, vendors, and other planning activities
  

• Contribute the financial report for the annual RCSA Report along with the other executive members in the winter term
  

• Support the President in hiring RCSA student employees
  

• Maintain communication with Regent departments as needed, including Facilities, Finance, IT, DoS
  

The Vice President Student Life oversees the council’s participation in the communal and spiritual life of the student body. This includes concerns regarding the wellbeing of student life in pragmatic and co-curricular spaces. The VP Student Life serves as an Affiliate Representative on the UBC Alma Mater Society (AMS) Affiliates Committee, in which affiliate students' needs are advocated (UPass, Health/Dental, AMS benefits, UBC amenities, etc). Notably, the VP Student life oversees the Regent’s year-end celebration, L’Chaim, and co-hosts the annual Christmas event with the Dean of Students Office. This includes planning, building volunteer teams, and designing the event programs. They liaise with other college departments as needed, particularly the Dean of Students Office.

Remuneration

• $3600* honorarium per annum (May–April)
  *The remuneration is under review at this time, with the intention to increase the amount for the incoming executives.

Commitment

• The office term is a full calendar year, beginning May 1 through April 30 of the following year (with reduced, flexible hours in the summer)

• During term: 5–10 hours per week, with peaks around whole community events in Dec & April
  May-August: 20–30 hours total (recommend L’Chaim venue is secured in the summer if it will be off-site)

• Available for meetings over the summer at the request of the President

• Must attend a minimum of 75% of the Student Council and Executive Committee Meetings, which meet at least every two weeks

• Engaged participation in the life of the College, both in curricular and co-curricular spaces

• Weekly office hours (one hour) to connect with students and listen to needs

• Represent in selected committees throughout the year (see below)
  

Responsibilities

• Represent the student body to the Senate, Building (Lot 3) Committee, and UBC AMS Affiliate Committee (monthly)

• Oversee whole-community events and council initiatives that seek to address the social, pragmatic, and spiritual needs of the students

• Plan New Students event (during fall/winter orientations), L’Chaim (year-end celebration) and co-plan the Christmas celebration with Dean of Students Office (includes recruiting volunteer team)

• Collaborate on budget proposal with the Executive Committee for the incoming executive council (VP Operations would lead this activity)

• Contribute a written report for the annual RCSA Report along with the other executive members in the winter term

• Maintain good communication and collaboration with the Dean of Students Office. Work with other internal staff as needed, including Registration & Enrolment

The Arts MAL represents the students in the Arts concentration and artists within the community. The Arts MAL promotes the integration of the arts in co-curricular spaces.

Recommended Duties

• Represent Arts students voices in council meetings

• Initiate and plan arts-related events and outings

• Liaise between the council and the Arts Administrator for arts-related events, resources, and activities

• Connect artists in the community with opportunities to enrich communal events
  

The Community MAL generates ways to bring people together in our community. While there are bigger annual whole-community events, there’s an opportunity to create more regular rhythms of students, staff, and faculty coming together. This can look different each year, given the student body changes each term! The past couple years, the main way this was done was through the Gathering Table initiative.

Recommended Duties

• Represent needs for communal engagement across students, staff, and faculty

• Initiate and plan community events

• Support the Dean of Students Office with initiatives for community engagement
  

The Family MAL represents students with families, generating deeper connections between families at Regent and the rest of the Regent community. The Family MAL would seek to better serve the needs of students with families and facilitate ways for families to bring the gift of their particular perspective and life stage to the rest of the student body.

Recommended Duties

• Represent needs of students with families in Council meetings

• Initiate and plan gatherings for families/children

• Provide feedback and ideas for how to make whole-community events more accessible to families (to the Council and DoS)
  

The First Year MAL is elected every September for the academic year.

The First Year MAL represents the first year students at Regent. With the new cohort of people joining the community, the First Year MAL would promote new connections within the first year students and across different years. The First Year MAL would be attentive to the needs of the first year students, facilitating ways to better integrate with the community and get adjusted to life in Vancouver.

Recommended Duties

• Represent needs of first year students (social, pragmatic, spiritual, academic)

• Connect first year students with one another, facilitate connection and resource sharing for easier transition into life in Vancouver and/or life as a graduate student

• Initiate efforts to introduce the new students to the community (e.g., Featuring new student interviews in Et Cetera)
  

The International MAL represents students coming from countries outside of Canada, and particularly outside of North America. The International MAL represents the needs of international students navigating cultural differences (and culture shock). They help facilitate opportunities for cultural exchange and integration in the community.

Recommended Duties

• Represent needs of international students with special attention to students from outside North America

• Facilitate opportunities for cultural exchange and integration in the community (e.g., Lunar New Year Snack Exchange)

• Initiate and plan gatherings for international students (e.g., international student check-in towards beginning of the term)
  

The M.Div MAL represents the students in the M.Div program and facilitates communication between the Council and the M.Div Pastoral Formation Committee.

Recommended Duties

• Represent the M.Div students in Council meetings
  

• Attend the monthly Pastoral Formation Committee meetings
  Communicate relevant Council and Association related matters to the Pastoral Formation Committee

• Propose initiatives for M.Div students as needed
  

The Prayer MAL facilitates regular rhythms of prayer for the community and promotes integration of a rich prayer life in co-curricular spaces.

Recommended Duties

• Facilitate weekly prayer gatherings
  Manage prayer room reservations (from students, staff, faculty, and friends of Regent)

• Coordinate prayer volunteers for chapel (as needed)

• Initiate ideas to integrate prayer into student experience

• Collaborate with the Spiritual Formation MAL as needed
  

The Remote Learning MAL represents students who are studying remotely. Part-time and online students have increased in recent years. The Remote Learning MAL would help the Council understand the needs, challenges, and opportunities around the remote learning experience.

Recommended Duties

• Represent remote students’ needs in council meetings
  

• Partner with Dean of Students Office to support or initiate efforts to integrate remote students in appropriate manners (e.g., “Pods”, orientation resources/events)
  

• Facilitate remote student participation in online offerings such as the Et Cetera, live streamed events, etc.
  

• Give feedback regarding the online academic experience
  

The Spiritual Formation MAL facilitates initiatives related to the spiritual growth and health of the students.

Recommended Duties

• Represent the spiritual needs of the students in council meetings
  

• Partner with the Dean of Students Office to support or initiate efforts that meet the spiritual formation needs of students (e.g., Habitus Community Pilot)
  

• Collaborate with the Prayer MAL as needed